Count your cash drawer at end of day

The cash count lets you count bills and coins at the end of the day, then compare the real amount to what InnoBooks expects. The variance is shown at a glance, and you can post it to your books in one click. Here’s how.

What you’ll need

The POS add-on enabled on your business.
Permission to access the cash count.
Your cash drawer on hand to count bills and coins.

Steps

Open the cash count
From Transactions, open the Cash Count page. Four cards summarize the situation: Expected in drawer, Last count, Cash received since and Movements since. Click New Count.

The Cash Count page with its summary cards and the New Count button.
Enter the bills and coins
In the window, enter the quantity of each denomination. The Bills section covers $100, $50, $20, $10 and $5; the Coins section covers $2, $1, $0.25, $0.10 and $0.05. Each line’s amount is calculated automatically, with a Subtotal Bills, a Subtotal Coins and a Grand Total.
Add a note and save
Add a Note if needed, then click Save Count. The Clear All button resets the quantities to zero. Saving stays disabled while the total is zero. The count then appears in the list with its Date, the Counted amount, the Expected and the Variance.
Review the expected and the variance
Open a count to see its calculation: Opening balance, Cash received, Movements (transfers and adjustments), Expected, then the Variance between the counted amount and the expected. A positive variance shows in green, a negative one in red.
Post the adjustment and record cash payouts (Optional)
If the variance isn’t zero, click Post adjustment: InnoBooks posts the entry to GL 6900 “Cash Short/Over”. In Cash payouts, record cash taken out of the drawer to pay an expense (amount + reason) — this reduces the variance. You can delete a count from the list by selecting it.

Tips & edge cases

The Expected amount is computed as: opening balance + cash received + movements. Cash payouts are not subtracted from the expected: they instead go into the variance, added to the counted amount.
A green Variance flags a surplus, a red one a shortage. Aim for zero: recount before posting an adjustment.
Post adjustment writes the variance to your books (GL 6900); once posted, it can’t be posted again for that count.
Cash payouts (cash taken from the drawer for an expense) reduce the variance: record them to keep an accurate count.
The Expected in drawer card at the top of the page always shows what should be in the drawer right now.

Frequently asked questions

How is the expected amount calculated?

InnoBooks starts from the Opening balance, adds Cash received and Movements (transfers, adjustments). The result is the Expected amount in the drawer. Cash payouts are not removed from the expected; they go into the variance, added to the counted amount.

What does the variance mean?

The Variance is the difference between the amount you actually counted and the expected amount. Positive (green) = surplus; negative (red) = shortage.

What does “Post adjustment” do?

It posts the variance to your books, to GL 6900 “Cash Short/Over”: a surplus is recorded there, a shortage is booked as an expense. It’s available when the variance isn’t zero and no adjustment has been posted yet.

What is a cash payout?

It’s cash taken out of the drawer to pay an expense. Record the amount and reason in the Cash payouts section; the total reduces your count’s variance.