Catering management software in Quebec: quotes, recipes, invoices and MEV-WEB
InnoBooks follows a caterer from the quote to the invoice: quotes with GST and QST accepted online, recipes and cost per portion, purchase orders to suppliers, labels with allergens, the invoice and the deposit. The starter plan is free; quotes need Professional Access at $10 a month, and recipes the $25 a month add-on, on top of a paid plan. The Restaurant Package, at $59 a month, brings it all together with the MEV-WEB compliant till.
From the quote for a wedding to the final invoice: InnoBooks costs your platters from your recipes, orders from your suppliers, prints your labels and tracks the deposit, with GST and QST.
The quote for an event
A wedding with 120 guests? The quote lists each dish at the price per person, multiplied by the number of guests, with GST and QST worked out. Your dishes are already in your item list: you pick them, without retyping prices.
The client gets a link, reads the quote and accepts it online with their name and signature. You are told by email.
- Price per person × number of guests
- GST and QST worked out
- Dishes taken from your item list
- Accepted online, with name and signature
- Email notice on acceptance
The cost of every platter
Each platter becomes an item with its recipe. A line is an ingredient or a sub-recipe per portion: the house mayonnaise goes into ten platters, you write it once. InnoBooks adds it all up at the last price paid, takes the yield into account, and shows the food cost as a percentage of the selling price.
Recipes come with the Recipes and food cost add-on, without the till, or with the Restaurant Package.
- Ingredients and sub-recipes, per portion
- Cost at the last price paid
- Yield taken into account
- Food cost as a % of the selling price
Orders to your suppliers
The purchase order goes to the supplier; on delivery, you receive it all or line by line. Stock and the last price paid follow, and the cost of your recipes with them.
When a supplier raises a price by more than 10 %, InnoBooks tells you on your phone and shows the effect on the recipes that use that item. Purchases are part of the Elite Plan.
- Purchase order to the supplier
- Full receiving or line by line
- Last price paid and stock up to date
- Alert above a 10 % increase
Labels with allergens
Meal boxes, take-out platters: the label takes the item's sheet, its ingredients, its allergens, the net quantity, the computed best-before date and a barcode. Allergens are ticked among the 15 priority allergens recognised in Canada, as two separate statements: « Contient » (contains) and « Peut contenir » (may contain).
The label prints in French, through the browser, or on a Brother QL-810W from the till tablet. On the morning of a big order, batch printing runs all the labels at once, with the Point of sale option.
- Ingredients, allergens, net quantity
- « Contains » and « May contain »
- Computed best-before date
- Batch printing
From the accepted quote to the invoice, deposit included
The accepted quote becomes an invoice, with nothing to retype. The deposit paid at booking is recorded as a partial payment, with its amount, date and method: the balance due follows on its own until the last payment.
At month end, your accountant gets the numbers: the QuickBooks and Sage export is included in the Elite Plan and the Restaurant Package.
- Quote turned into an invoice
- Deposit recorded as a partial payment
- Balance due tracked
- QuickBooks and Sage export
The MEV-WEB at an event counter
Revenu Québec's mandatory billing covers restaurant establishments. The Revenu Québec documents we read say nothing specific about caterers: check with Revenu Québec whether it applies to you.
When you sell at the counter, the InnoBooks POS till runs on a tablet with a Stripe reader: every receipt is reported to the MEV-WEB. InnoBooks is MEV-WEB compliant. Certification with Revenu Québec — step completed: Revenu Québec's full SW-77 test case series, passed in the MEV-WEB development environment in October 2026; next step: the same series in the ESSAI test environment, then the certification request.
Start without paying
The starter plan is free forever: your invoices, for your first five clients. Before you even create an account, two free tools do the job: the quote template and the food cost calculator.
Frequently asked questions
Does a caterer need the MEV-WEB?
Revenu Québec's mandatory billing covers restaurant establishments; the Revenu Québec documents we read say nothing specific about caterers: check with Revenu Québec. If you sell at a counter, the InnoBooks POS till is MEV-WEB compliant.
Can I quote per person and then invoice it?
Yes. The quote lists your dishes at the price per person, multiplied by the number of guests, with GST and QST. The client accepts it online through a link, with their name and signature; you then turn it into an invoice, and the deposit received is recorded as a partial payment.
How do I work out the cost of a platter?
Make the platter an item with its recipe: each line is an ingredient or a sub-recipe, per portion. InnoBooks adds up the ingredients at the last price paid, takes the yield into account and shows the food cost as a percentage of the selling price. The free calculator does the same math without an account.
How much does it cost for a caterer?
The starter plan is free. Quotes need Professional Access, at $10 a month; recipes, the Recipes and food cost add-on, at $25 a month on top of a paid plan; purchase orders and the QuickBooks and Sage export, the Elite Plan, at $29 a month. The Restaurant Package, at $59 a month, brings together the Elite Plan, recipes and the till.
Can I print labels with allergens?
Yes. The label carries the ingredients, the allergens ticked among the 15 priority allergens recognised in Canada, as two statements « Contient » (contains) and « Peut contenir » (may contain), the net quantity, the best-before date and a barcode. It prints in French, through the browser, or on a Brother QL-810W from the till tablet (Point of sale option). Batch printing also needs the Point of sale option.
See also
- Food truck POS — A MEV-WEB compliant till that fits in the truck: a tablet, a Stripe reader and your phone's hotspot.
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