Understand your financial statements

InnoBooks assembles your financial statements automatically from your invoices, point-of-sale sales, expenses and taxes. The Financial Statement summarizes your revenue, expenses and profit over a period; the Balance Sheet shows your assets, liabilities and equity at a date; the Trial Balance checks that debits and credits balance. This guide explains how to generate and read them — it isn’t a substitute for advice from an accountant.

What you’ll need

The accounting.read permission on your role (access to the Accounting module).
Your invoices, expenses and, where relevant, your point-of-sale sales already entered in InnoBooks.
The period to analyze (start and end dates) for the Financial Statement.

Steps

Open the financial statement and choose the period
From the Accounting menu, open the Financial Statement tile. Top-right, pick a Start date and an End date; the report reloads for that period. The cross button (“Clear filters”) resets the dates. On the left, two buttons — CSV and PDF — export the report.

Financial Statement top bar: CSV / PDF buttons on the left, date pickers on the right.
Read the Summary tab
The Summary tab shows cards: Period, Invoice Revenue, POS Revenue, Total Revenue, Total Expenses, Net Profit, Accounts Receivable, Accounts Payable, then Taxes Collected, Taxes Paid and Net Taxes. Revenue shows in green, expenses in red, and profit changes colour depending on its sign.
Analyze the monthly breakdown
Below the cards, a table breaks the period down by month: Year, Month, Revenue, Expenses, Profit, Taxes Collected and Taxes Paid. The Total row sums each column. Use the pagination under the table when the period spans several months.
Explore the Detailed tab
Switch to the Detailed tab to see: Revenue by Client (Client, Invoice Count, Amount), Expenses by Category (Category, Count, Amount), Taxes Collected and Taxes Paid (Tax Name, Amount), Outstanding Invoices (Invoice #, Client, Due Date, Amount, Paid Amount, Balance Due) and Unpaid Expenses (Expense Name, Supplier, Date, Amount). An empty section shows No data available.
Open the Balance Sheet
From the Accounting menu, open the Balance Sheet tile. It shows As of a date, then on the left the Assets (including Current Assets and Total Assets) and on the right the Liabilities and Equity (Total Liabilities, Total Equity and Total Liabilities & Equity). Export to CSV or PDF if needed.
Verify with the Trial Balance
Open the Trial Balance tile. The top cards show As of, Total Debits and Total Credits. A green Balanced badge confirms debits equal credits; otherwise an Unbalanced badge shows the gap. The table lists each account: Account Code, Account Name, Account Type, Debit and Credit.

Tips & edge cases

The Financial Statement separates Invoice Revenue from POS Revenue: handy if you sell both by invoice and at the point of sale.
In Quebec, GST is 5% and QST is 9.975%; the Taxes Collected / Taxes Paid cards and the Detailed tab help you prepare your returns, without replacing your official sales tax summary.
The Balance Sheet and Trial Balance are read at a specific date (As of), whereas the Financial Statement covers a period between two dates.
An Unbalanced badge flags a gap between debits and credits: it’s the first thing to check before closing a period.
The CSV and PDF exports reflect the period and data shown on screen.

Frequently asked questions

What’s the difference between the Financial Statement and the Balance Sheet?

The Financial Statement is an income statement over a period (revenue, expenses, profit, taxes) that you choose with the dates. The Balance Sheet is a snapshot of your assets, liabilities and equity at a specific date shown by As of.

What does “Balanced” mean in the Trial Balance?

It means Total Debits equals Total Credits: your double-entry bookkeeping is consistent. An Unbalanced badge instead shows the gap you need to correct.

Can I export these statements?

Yes. The Financial Statement, Balance Sheet and Trial Balance each offer CSV and PDF buttons that reflect the period and data on screen.